It is important that the club officials and team managers speak to each other, therefore regular monthly meetings are vital.

The meetings allow managers and officials to discuss issues and also help with the development of the club as they can generate new ideas.

Sample meeting Agenda:

1.    MINUTES OF THE LAST MEETING.
2.    MATTERS ARISING.
3.    CORRESPONDENCE.
4.    TREASURER REPORT.
5.    CLUB WELFARE
6.    CLUB DEVELOPMENT
7.    DISCIPLINE
8.    FUND RAISING
9.    MANAGERS REPORTS.
10.  EQUIPMENT / PITCHES
11.  ANY OTHER BUSINESS.
12.  DATE & TIME OF NEXT MEETING

 

If an incident occurs during training or a match, then it is important that it is recorded.

Feel free to use and adapt the form below.
 
All forms should be sent to the club secretary for them to discuss with the club commitee and to keep. The club should decide what follow up action needs to take place following any incident.
 
 Fully Qualified Physio's will have their own sheets to follow for rehabilitation/progress and incident reports.
 
PLEASE REGISTER OR LOGIN TO SEE DOWNLOADS
 

Providing the glasses meet the 3 requirements below, the match referee should allow the player to participate.

 Safety: All glasses must be safe to the player concerned and everyone else participating in the game.
 
Sports Band: an elasticised band and not temple pieces should secure to the frame. Players must have something that will be secured tight to the head so that the spectacles or goggles won't fall off.
 
Polycarbonate Lenses: This is the most important property of all protective spectacles or goggles. This material is virtually unbreakable, and will sustain the impact of a ball or finger.
 

When a player leaves your club you should expect them to return any kit they had back to the club. If in the event that they do not return the kit, then you can ask the local county FA for assistance.

You must prove to the local county FA that you have made contact in writing to the person concerned and have set them a deadline in order to return the kit. Of course, it is best before it gets to this stage to have spoken to the player / parent directly.


Sample letter to player/players parents:

Dear (INSERT NAME)

Re: Outstanding NAME OF CLUB Kit


I spoke to you about returning the (INSERT CLUB NAME) Kit. I have not yet received the kit. Could you please return the kit to myself within the next 7 days.

If the kit is not returned within 7 days, the club will write to the Local Football Association informing them of your refusal to return the kit. The Local Football Association will then action a Sine Die suspension on (YOU/CHILD's NAME) until the kit is returned or the cost of replacing the kit has been received by the club. This is a course of action that the club does not want to take but, as you can appreciate, the club cannot afford to lose any of it kit.

Yours sincerely
Club Secretary
 

The organisation required for a 5/6-a-side team is a lot less than standard 11-a-side. Teams need to register with one of the many sanctioned leagues that exist and have someone responsible to collect the weekly subscriptions.

You may want to consider purchasing a few shirts, unless you want to wear the organiser’s bibs! A lot of football kit suppliers now offer deals for 5/6-a-side teams purchasing 8 or so shirts.
 
At the start of each league someone will need to make sure that the team and players are registered. This person will also act as the league's contact with the team should any problems occur within the league.
There is no need to worry about arranging fixtures with the opposing teams, referee's etc as the league organisers will deal with all this. Just make sure your team turns up on time.
 
The rest of the season should be about concentrating on playing and enjoying the games. The only problem that could arise would be if a plaeyer was involved in any serious disciplinary issues. Most disciplinary issues will be dealt within the league but any serious issues will be dealt in the normal manner by the local county FA.