Disciplinary Matters
The disciplinary charges result from :
  • Cautions
  • Sendings-off
  • Misconduct charges
It is the Club Secretary’s responsibility to ensure that all discipline forms are completed and returned to the County FA by the due date. Club’s are responsible for making sure any fines in the first instance, are paid. Procedures exist for obtaining the money from the players, which is covered later in this article.
The majority of club secretaries forward on the discipline forms to the person involved or to the team manager, trusting that they will complete the necessary requirements within the time frame. This system is fine and used widely however when the system breaks-down club secretaries cannot lay blame at anyone else as the onus is on the club secretary to ensure the form is correctly completed and return by the due date with payment of any fines/administration charged imposed.
Please note that fines must not be imposed on a child. Clubs must pay fines and/or admin changes imposed on a child.

What happens if the club doesn't receive reports it is expecting?
If you have not received a report within seven days, it is the duty of the club secretary to contact the County FA to find out why. You don't want the fine imposed increased because the forms were not completed and returned with payment by the due date.
How should the club deal with the forms?
The forms are self-explanatory and often require a few bits of information to be filled in, including players name and address
Please note you cannot appeal against cautions.

What happens if the club is late in returning misconduct forms?
It is likely that the fine imposed will be increased, also any requests for personal hearings or mitigation received late will not be allowed.
If you know that the form will be submitted late, then it is advisable to contact the County FA beforehand.
Options available on the sending off/misconduct charge sheet
The three following options are available:
Option 1 - Accept the charge.
  • The player will be offered the FA’s recommended suspension and fine based solely on the referees report. When returning the form back to the County FA payment of the stated fine MUST accompany the form if this option is selected.
Option 2 -Accept the charge but wishes to make a plea of mitigation before making a decision on any punishment.
  • If selecting this option, the offered suspension dates and fine do not come into force and no payment should be sent when returning the forms. The player will be notified of the punishment/suspension dates after the matter has been considered by a discipline commission.
  • Carefully care should be taken when writing a plea of mitigation. You should make sure that it does not say "I accept the charge/referee's report"
Option 3 - Request for a Personal Hearing
  • If selecting this option, the offered suspension dates and fine do not come into force.
  • Any correspondence that the player or club wish to be considered at the hearing then it must be sent to the County FA before the due date on the form.
  • On the form, it will state the amount required as a deposit.
  • Full guidance notes will be sent regarding personal hearings with the report, but for further advice contact your County FA

1. Receive and bank all Club monies .

2. Keep a proper book of accounts to enable regular control of financial balances and outstanding dies and prepare annual Income and Expenditure Accounts and Balance Sheet for the financial year end with an ‘Analysis of Detail' Addendum by teams etc.

3. Check and balance bank statements with account balances as received

4. Draw cheques, get signatures and dispatch payments when due.

5. Distribute blank 'Transaction slips' and ensure their use and detailed completion by Club officials when lodging or claiming monies.

6. Ensure all account entries have verification documents (invoices, Transaction Slips etc) and that they are cross-referenced and filed in such a way as to provide a clear audit trail.

7. Ensure all monies are correctly analysed by type and source in the accounts so that a full analysis can be made by teams.

8. Prepare forward financial appraisals to give early warning of the Club's financial viability.

9. Report at each committee Meeting on the current financial position of the Club and its ability to absorb proposed expenditure. Also report on outstanding monies due from teams and members and pursue their settlement.

10. Ensure that Sponsor's contributions are correctly reflected in the accounts when direct purchases of strips etc are made

It is obvious that you will need to have a kit to play in. Whilst deciding your team colours, remember you may need a contingency plan in case you have a colour clash.

eg. Home and Away Kit or
Kit contingency plan:

  • Borrow a kit from another team
  • Have a different set of coloured bibs
The Football Foundation have a kit scheme to support junior teams and adult disabiliity teams. For more information about the scheme click here




  Duties of Team Manager or Assistant

To manage a team and to promote the game of football, observing high standards of personal conduct so as not to bring the name of the Football Club into disrepute or incur problems with officials and the League.
To make sure all players are correctly registered.
Maintain records of all Club-related funds. ALL subscriptions must be forwarded to the Treasurer on a regular basis.
Accounts/Receipts for approved purchases should be forwarded to the Treasurer for payment/reimbursement. It is important that all financial transactions are conducted via the Club Treasurer.
Make an effort to attend meetings of the Club Committee so that evolving policy reflects the needs of ALL managers. Always inform the Secretary when impossible to attend; try to delegate a replacement.
Where possible try to arrange for a Team Sponsor to furnish funds for new strips when required. The sponsor's name or logo can be displayed on the strips as long as it adheres to F.A regulations. Sponsors are important to the Club and appreciation should be demonstrated by inviting representatives to games, special events, presentations etc. An annual team photograph suitably endorsed with the sponsor's name could be presented.
Be responsible for all kit and equipment and comply with Club rules regarding new equipment, passing down strips etc. Basic kit is: a set of linesman's flags, corner flags, 2 goal nets, 2 match balls, First Aid kit, training balls, shirts, shorts and socks. Players must provide own boots and shin pads and goalkeepers gloves. Ensure that a suitably qualified First Aider is available and that urgent contact with emergency services can be made (mobile phones etc) .
The Treasurer usually undertakes organisation of pitches and training sessions at the start of the Season. It is good practice for Managers to keep in contact with the venuer to try to ensure that goodwill and co-operation is maintained.
At all times liaise closely with the Club and the League. Bring any problems to the notice of the club Committee, which is your support system.
Additional for junior teams:

Encourage players' parents to give assistance during training and games and foster a keen enthusiasm among all concerned in the team's welfare. Help with equipment control, erecting goal poles, running lines, handling team finances, washing strips, holding raffles and organising social events is essential
Not forgetting the long suffering wife or partner here! They rarely get a mention but do and put up with the most demanding of volunteer work wihin the club. THANK YOU TO YOU ALL!

If you and your club want to avoid fines and discipline from governing bodies and league administrators or County F.A.'s the unfortunately you cannot get away from reading the league and competition rules.

All club officials need to have a copy and to have read them. If you read and learn them you wont have too many problems over the season and can avoid some league fines

More Reading Laws of The Game